الموارد البشرية
الموارد البشرية

Executive Secretary

Job Code: VHE-001

Job Category: Executive Cadre

Qualification: Graduate

Department: ADMINISTRATION

     4 – 6 years of experience in similar role.

    DUTIES & RESPONSIBILITIES

     

    • Secretarial support to VC/MD
    • Maintaining personal records and details.
    • Fixing of appointments and timely reminders.
    • Assisting VC/MD in day to day activities.
    • Visa, Travel, hotel arrangement of VC/MD
    • Visa, Travel, hotel arrangement of visitors, guests and delegates.
    • All official correspondence as directed by VC/MD including –Checking and replying to e-mails, drafting of letters, general correspondence within the company and with external parties.
    • Maintain official general as well as confidential records, Personnel files, Answer telephone and respond to fax messages.
    • Coordination with Board of Directors as directed by VC/MD
    • Coordination with all Business Unit Heads to convey instructions and directives of VC/MD
    • Maintain required confidentiality in office matters to keep schedules, alertness, diplomacy, proper response, handling visitors.
    • Any other works assigned by VC/MD from time to time.